Documentation required to sell a villa in Pollença

One of the most critical aspects when selling a villa in Pollença is having the correct documentation in place. A sale can progress smoothly or come to a complete standstill depending on how clear and well-prepared the legal and technical documentation is from the outset.

In this article, we review the key documents required to sell a villa in Pollença and explain why having them properly checked in advance is essential for a successful transaction.

Why documentation is essential when selling a villa

Buyers, especially international ones, place a high value on legal security. Incomplete or unclear documentation often leads to:

• Hesitation during viewings

• Repeated requests for clarification

• Delays at the notary stage or even cancelled deals

Well-prepared documentation builds trust and reduces uncertainty.

Title deeds and land registry status

The title deed is the foundation of the sale. It is essential to verify:

• Correct ownership details

• Consistency between the deed and the physical property

• Existing charges, mortgages, or restrictions

Any discrepancies should be addressed before the property is marketed.

Cadastre and registry consistency

Many villas show differences between:

• Cadastral records

• Land Registry information

• The actual physical situation of the property

Identifying these discrepancies early helps avoid problems during the buyer’s legal due diligence.

Energy performance certificate

An energy performance certificate is mandatory when selling a villa. This document:

• Classifies the energy efficiency of the property

• Is required from the beginning of the marketing process

• Must be valid and up to date

Missing certificates can result in fines and delays.

Licences and urban planning compliance

Villas in Pollença may include:

• Extensions

• Swimming pools

• Outbuildings or terraces

It is crucial to confirm whether these elements are legally authorised or fall under specific planning regulations.

Certificate of occupancy

Although not always requested by buyers, the certificate of occupancy:

• Confirms residential use

• Facilitates financing and utility connections

• Adds an extra layer of legal security

Its validity should be reviewed, particularly in older villas.

Utility bills and ongoing costs

Having recent documentation for:

• Property tax (IBI)

• Waste collection

• Water and electricity

allows sellers to respond quickly and transparently to buyer enquiries.

The importance of reviewing documentation before selling

Many sales issues arise when documentation is reviewed too late. Preparing in advance helps to:

• Identify and resolve legal issues

• Set realistic expectations

• Avoid renegotiations at a late stage

👉 Discover the complete and structured process to sell a villa in Pollença, with a strong focus on documentation and legal clarity.